What are my responsibilities as an organizer?
It is your job to plan and manage the event, including logistics, sponsors, publicity, prizes, entertainment –anything that will make your event a success and raise funds. You are responsible for paying all expenses associated with your event. Our staff is ready to answer questions and offer support where we can. Details are included in our Community Fundraising Guide.
What is the process for setting up a community event to support Winchester Hospital?
You first complete and submit an event registration for your event. We ask that you complete the request at a minimum of six weeks before the event. This allows us to maximize support, enthusiasm and attendance at all events. Once our event staff approves your registration, we will provide our logo for your event promotion, as well as a code for online donations.
May I use Winchester Hospital’s logo?
Once your event is approved, you may use our logo to promote your event. We will email you the logo; please do not download a logo you find on the internet. Winchester Hospital must review all promotional materials (t-shirts, posters, brochures, etc.) that include our name or logo before they are used or made public; the hospital also must approve all online use of our name and logo. Please refer to the Community Fundraising Guide for details.
Who promotes my event?
You and your team promote your event. Our staff will be happy to provide advice; we are unable to provide any mailing lists for fundraisers. Once your event is approved and you have all the details confirmed, we will promote your event on a page from which we can direct visitors to your own event page or email address for more information.
Can I raise money to support a particular program or department?
Yes! Our staff will be happy to discuss where you may want to direct the funds you raise.
What do I need to know about getting donations for my event and any expenses I have?
As the community event host, you are responsible for securing donations, including sponsorships. Please contact us before you approach businesses for donations and/or sponsorships, as we want to be sure that we are not reaching out to the same person more than once.
You will be managing expenses and must cover those costs; Winchester Hospital does not advance monies nor pay for any event-related expenses. We encourage you to seek donated goods and services to keep your expenses down and to negotiate costs for anything you must purchase.
Our Community Fundraising Guide includes more details about expenses, liabilities, securing sponsorships and donated goods, raffles and much more.